What is a DBS?

Disclosure and Barring Service (DBS) is the new name for what was called a Criminal Records Bureau (CRB).

‘The Disclosure and Barring Service (DBS) helps employers make safer recruitment decisions and prevent unsuitable people from working with vulnerable groups, including children.’ www.gov.uk/government/organisations/disclosure-and-barring-service

We require all Career Ready mentors to be DBS checked before we can assign them to a student. We undertake an enhanced check which also includes any information the police consider relevant.

Safeguarding of the student and volunteer is of the utmost importance to us and under no circumstances will a volunteer be matched to a student unless they have a valid DBS Certificate. You can find out more in our Safeguarding Policy.

What do I need to complete a DBS application?

You must provide three pieces of identification to complete your application. You will need to possess at least one group 1 document (such as birth certificate, driving license or passport) and the remainder from group 2 (such as bank statement, council tax statement, utility bill, etc.). All group 2 documents have to be from within the time frame specific to those documents.

I already have a DBS certificate, will Career Ready accept this?

We will only accept DBS certificates that are issued via Career Ready unless the person has already signed up to the DBS Update Service. Once a person has signed up to this service they need not complete another DBS Check.

A volunteer can only register for the DBS Update Service once they have received their certificate. You can register for the update service using your DBS certificate number. You must do this within 30 days of the certificate being issued and as a volunteer there should be no charge to register with the update service.

We recommend that you register for the update service as your DBS then does become ‘portable’ between organisations.

How much does it cost?

Applying for a DBS through Career Ready is free for volunteers. You will not be asked to pay to apply for the DBS online or to have your documents verified at the Post Office. If you are asked to pay for your DBS to be completed, please contact us.

How do I get my documents verified?

Once you have inputted your personal details and identification document information into the online application you will need to print out a copy of the confirmation page.

You must then go to a post office with a printout of the confirmation page and your original identification documents to be verified.

Not all post offices offer the verification service. To view the post offices that offer this service you can click here and go to ‘application help’. You can also search for a post office on their website and choose ‘CRB & ID Verification Service’ from the drop down options.

If you do not go to the Post Office within 19 days of submitting your application, it will expire and you will be required to complete another application.

What happens after I’ve completed my application?

Once your documents have been verified at the Post Office it usually takes from a week to a month to receive your clearance. Past indiscretions are not an indicator of the time taken. Please note that the DBS can take up to two months (60 days) to go through the complete process.

Once you have been cleared by the DBS you should receive a certificate posted to your home address and Career Ready will receive an electronic notification. We do not receive a copy of the certificate.

Once you have received your certificate you then have 30 days to join the DBS update service. You don’t need to join the DBS update service to become a mentor, but we would encourage you to sign up for this free service. You can find more information about the Update Service here.

In some circumstances DBS clearance can take a bit longer than we expect due to the number of checks being carried out at that time. We advise you to complete your DBS application as soon as possible to avoid missing out on becoming a mentor.

What happens if my DBS hasn’t arrived before I meet my mentee?

You will not be able to meet your student one-to-one until you receive your DBS clearance. Where this is likely to impact on the relationship starting, we look at each delay on a case by case basis. It may be possible to meet with your student in the school/college environment if the school/college is agreeable to this.

What happends if there is something on my DBS check?

A member of the Career Ready staff will be contacting you to let you know what to do. Having something on your certificate does not automatically means that you won’t be able to mentor a Career Ready student. We do not share any details on that matter with schools and employers.