Working for us

Thank you for your interest in working for Career Ready. We are currently recruiting for the following vacancies:

Finance & Grants Officer

Canary Wharf, London E14 5LB
£18,000 - part-time role
15 days holiday (pro rata 25 days) + 5 extra days, generous pension, and STL

Finance & Grants Officer needed for Career Ready, a UK-wide charity linking employers with schools and colleges to prepare young people for the world of work.

We give students from lower income families the confidence, skills and networks to achieve their potential
We work in 250+ schools and colleges across the UK, offering programmes based on our Skills for Career Success learning outcomes, delivered by employer volunteers and based on four pillars - masterclasses, mentoring, workplace visits and work placements
We are one of the organisations chosen by the government-funded Careers & Enterprise Company to lead the national expansion of employer-led careers education

We recognise the potential in students from all backgrounds, and help them to develop the skills and strengths necessary for long-term career success. A registered charity, our organisation is funded by a combination of charitable donations from corporate supporters, grants from charitable foundations and fees from schools and colleges.

Main purpose of role:

The Finance & Grants Officer will play a pivotal role between the Finance Team and the Business Development Team in terms of funds monitoring and reporting. The main purpose of this role is:

  • To support the Head of Finance in recording all income and expenditure accurately, performing monthly reconciliation of control accounts and overseeing the internship payroll.
  • To support the Business Development Team with submission of grant funding proposals and grants management.

Responsibilities

Bookkeeping and Accounting

  • Ensure transactions are properly recorded and entered into Sage Accounts
  • Assist with the annual audit
  • Maintain financial files and records
  • Manage and reconcile the accounts payable and accounts receivable
  • Process payable invoices and staff expenses
  • Perform credit control for maximum debt recovery
  • Reconcile the bank statements for review by the Head of Finance
  • Assist with the preparation of annual budgets

Support to the Business Development Team

  • Collating financial information for funding bids as required
  • Monitoring expenditure on grant-funded programmes
  • Preparing financial reports on receivable grants as required
  • Maintain electronic files of funding agreements and  contracts

Payroll

  • To oversee the internship payroll, ensuring that interns are paid accurately and timely.
  • To Check and enter new starter details onto computerised payroll system accurately.
  • To liaise with other staff for chasing missing information and updating records accordingly.
  • To raise monthly salary journals for review by the Head of Finance
  • To process internships pay online.
  • To distribute pay slips and P45s to leavers
  • To collate interns’ personal details,and update the master spreadsheet accordingly.
  • To respond to interns’ payroll-related queries
  • To liaise with HMRC for checking interns’ personal details as necessary.

Other tasks

  • To communicate effectively with all other staff as necessary.
  • To assist with other tasks as required, ensuring the smooth running of operations.

The post holder will be expected to undertake any work that comes within the remit of the post’s purpose.

 

Person specification

Essential

  • At least 2 years experience in a similar role preferably in a charity
  • Must be able to manage the accounts payable effectively
  • Must be able to demonstrate an aptitude for figures.
  • Must be able to demonstrate intermediate to advanced knowledge of Microsoft Excel.
  • Must be able to prioritise and meet competing deadlines.
  • Previous experience of computerised accounting and payroll e.g. Sage Accounts and Sage Payroll
  • Previous experience of Payroll administration that includes maintaining confidential data.

Desirable

  • To hold a qualification in bookkeeping or accountancy
  • To have an understanding of Charity Finance.

Skills

  • Ability to multi task as necessary.
  • Ability to work as part of a team as well as on own initiative.
  • Excellent attention to detail and high numeracy.
  • Excellent planning and organisation skills.
  • Good communication and interpersonal skills.
  • Problem-solving ability

Personal qualities

  • Dependable and honest
  • Team player, approachable with ability to communicate with other staff.
  • Enthusiastic and responsive
  • Flexible and proactively supportive

Salary & Benefits

  • Part-time role (3 days a week), based in Canary Wharf
  • Salary £18,000 (pro rata £30,000) plus 6% contribution to personal pension plan, subject to 2.5% employee contribution
  • Interest-free season ticket loan
  • Annual leave:15 days per annum (25 days pro rata)  plus bank/public holidays. The office is also closed between Christmas and New Year and there are an additional 2 days of leave available in August

Starting date: As soon as possible.

Applications

To apply for this position please send your CV and a one page covering letter in Word format stating why you think you are suitable for the role, giving details of your current salary to trefor.wilkinson@careerready.org.uk and tim.bradshaw@careerready.org.uk

Applications to be submitted no later than 5pm Friday 6th October 2017. Successful candidates will be invited for a face to face interview on Friday 13th October (we hope you are not superstitious) at the Charity’s head office in Canary Wharf